Invoice template Canada
Create a free VAT or non-VAT invoice online for Canada using our invoice generator for Canada. Or download an invoice template in Excel or Word.
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How to create a Canada invoice online.
1. Fill in your company and contact information, date and invoice number.
Create a professional first impression and make it easy for your client to see all your company and contact details. Using sequential invoice numbers also makes it easier to track and reconcile paperwork and payments.
2. Include line items with descriptions of billable work, and agreed rates.
Enter all the details of the work you’re invoicing. Add line by line details of billable work, including a clear description, piece or hourly rate, and quantity.
3. Add tax and calculate the amount due, noting payment terms.
In the tax field on the invoice generator for Canada you can choose to add the GST or not. In Canada the federal GST is 5%. Double check all your information, and add in other important payment details like the currency and requested payment deadline. Make sure you’ve included your full bank details so your customer can settle up.
4. Download your invoice as PDF.
You’re ready to download your completed document as a professional looking PDF, adding password protection if you need it. Send it to your client by email to get paid quicker.
5. Get paid using your Wise bank account details.
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Get your own Transit and Institution Number, and Account Number.
Get CAD account detailsInvoicing in Canada.
If you have a registered business you’ll need to make sure your invoicing process is compliant with the tax and other legislation in your home country. If you’re selling internationally, the rules in the country you’re selling to may also impact the information you must include in an invoice.
Different countries have slightly different rules about the information that must be captured in an invoice.
Depending on your business type, location, and turnover, you may need to register for GST (Goods and Services Tax), or HST (Harmonised Sales Tax), PST (Provincial Sales Tax), or QST (Quebec Sales Tax).
If you’re GST registered, it’s important to issue tax-compliant invoices to customers which include all the information needed to claim ITC (Input Tax Credit).
Hold on to all your invoices - even those which were cancelled - and business receipts, to make it easier to fulfill your tax reporting obligations.
| Canadian invoice requirements |
|---|
Date of sale |
Unique, sequential invoice number |
Business number |
Your full address |
Description of doods & services provided |
Quantity of goods provided |
Supply if different from invoice date |
Net taxable value of the sale in sterling |
Total amount before GST/HST |
Total amount of sales tax charged |
Indicate items liable for GST or those liable for HST/QST/PST |
Details of the transport of goods |
Canada VAT tax information on invoices.
Canada has both federal and regional sales taxes, which means the tax you need to collect, report and pay to authorities can depend on where you and your customers are.
No matter where in Canada you are, you’ll need to collect Federal Goods and Services Tax (GST) on all taxable goods and services sold. Then depending on location, you may also need to collect:
- Harmonized Sales Tax (HST) for goods and services supplied in the provinces of Ontario, New Brunswick, Nova Scotia, Prince Edward Island, and Newfoundland and Labrador.
- Quebec Sales Tax (QST) in the province of Quebec.
- Provincial Sales Tax (PST) or retail sales tax is levied in the provinces of British Columbia, Saskatchewan, and Manitoba.
Canada’s federal tax authority is the Canada Revenue Agency (CRA), while each province or territory also has its own separate tax authority to collect the relevant regional taxes.
Download a free Canada invoice template.
Word Invoice template Canada
Word documents are flexible, easy to customize, and can be opened on practically any computer.
Excel invoice template Canada
Fill in your invoice template in Excel. Excel documents can automatically calculate subtotals, totals, tax and more.
VAT invoice template Canada
Create your invoice with VAT. Download an invoice template to make your Canada VAT invoice now.
FAQ about creating an invoice.
What is an invoice?
An invoice is an itemized bill, issued by anyone selling goods or services. An invoice will detail the agreed prices or fees, and list out the products or services that have been provided. Upon receipt, the buyer will settle the invoice. Invoices have a practical purpose - making sure you get paid for goods or services you’ve provided a customer. They can also help to create a professional impression, and build client relationships, as well as acting as a legal record of sales made.
Can I edit my Canadian invoices?
Yes. Simply edit the information in our free invoice generator tool and add your own company logo to give a professional finish. Create your PDF Canada invoice when you’re ready - and continue to edit your invoice with a PDF editor tool if you need to. You can also get a fully customizable solution by using our invoice templates which come in Google Docs, Google sheets, Word, Excel, PDF and Open Office formats.
Can I change the currency on the invoice?
Choose the currency you’re billing in by simply selecting it in the Canada invoice generator. Then get paid into your Wise Business account to cut currency conversion fees and keep more of your hard earned cash.
Can I put my own logo on the invoice?
Yes, our free invoice maker lets you add your own company logo. Just select the logo box in the top right corner, and upload your logo or drag and drop it into place. Both JPG and PNG images are supported.
How do I send my Canada GST/no GST invoice?
Create an invoice in our invoice generator and easily download a PDF copy. You can then attach it to your email or message to your client.
If you send a link to your customer, they can download or print the invoice from the link - with no need to wait for the mail to arrive.
Can I set up recurring invoices?
It’s not possible to set up recurring invoices at the moment. That’s because the invoice generator works separate from your Wise user account and no data is saved when you use it.
Can I create invoices in different languages?
At the moment the invoice generator only creates invoices in English.
However, we have great free invoice templates available in 6 different languages - English, French, German, Spanish, Japanese and Cantonese. Pick the language and the format you need and create an invoice in just a few moments.
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