Purchase order template

Q: What is the difference between a purchase order and an invoice?

A purchase order is prepared and issued by the buyer before a business transaction can take place. It details the exact products or services required, the quantities, and price. If the seller agrees to the terms of the order, they can approve and sign. Once signed, the purchase order becomes a legally binding document and the seller is obliged to complete the order in accordance with the terms in the PO. An invoice is issued by the seller - usually after the order is completed, and as a way of requesting payment. The invoice includes many of the same details as the PO - and confirms how much the buyer needs to pay, and under what terms. The invoice should also include the PO number as a reference.

Q: Why is a purchase order important?

Once signed, a purchase order is a legally binding agreement between buyer and seller, authorized by the management of both companies. Having a PO makes it easier to track and invoice sales, as the unique purchase order number is used throughout the transaction. By having an official approval in place before an order is completed - and a shared reference to allow transparent billing - errors and misunderstandings can be reduced.

Q: Purchase order vs order form?

As a buyer you’ll create your own purchase order which you can tailor to your specific needs. This is different to using an order form template provided by your vendor. If you use your vendor’s order form, you will be placing orders on their terms, not your own. Make sure you have a good purchase order template that specifies quantity, product item numbers, and payment terms.

Get your free purchase order template. And when it’s time to pay your suppliers, send money internationally.

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Create a purchase order and pay your suppliers with Wise.

Create your purchase order

If you’re a small business owner you’ve got a lot on your plate. Cut your admin time by using our handy free purchase order template when you buy services, supplies and raw materials. Simply download the purchase order form and enter the details for your order.

Send your purchase order

You can email a digital copy of your purchase order to your supplier - or print and mail a hard copy.

Pay your suppliers with Wise

Open a Wise Business account online, with no monthly fees to worry about. Use your account to pay suppliers around the world for less - and get paid for free in multiple currencies.

Create my free purchase order

What is a purchase order form?

You’ll need to use a purchase order (PO) when you want to buy goods or services from a seller. The PO confirms all the details of the purchase, including the product or service you’re buying, the quantity, price, delivery date and payment terms.

As the buyer, you create your purchase order, including any special requests or conditions, and send it to the seller. If they agree to the terms of the PO, they can then decide to accept the purchase by signing the order. Once signed, the purchase order becomes legally binding.

Whenever you create a purchase order, you’ll give it a unique PO number. This number can be used to track the order and payment, and is often included on the invoice issued by the seller after the delivery of goods.

Both business owners and suppliers use purchase orders as an official record of purchases they agree to. You can think of it as a contractual agreement you’re entering into with a seller - which can be used as proof of the order you made if there’s any problem down the line.

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Open a Wise business account to hold 40+ of currencies, and pay invoices and suppliers abroad without sky-high bank fees.

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You’ll also get your own bank details for the US, UK, Eurozone, Hungary, Turkey, Australia, New Zealand and Singapore - making it easier and faster to connect to suppliers and customers from these key regions.

And that’s not all. Save time as well as money when you integrate your Wise account with Xero online accounting tools to reconcile payments and produce balance sheets.

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Download your purchase order template in Excel.

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How to create a purchase order?



Make the PO your own by adding your company's name, contact, shipping and billing information, and the seller's contact information.



Build your purchase order by entering the type and quantity, model numbers and cost of goods or services purchased. You’ll also need to confirm the payment conditions and terms, and the expected delivery date.



Once you’re happy with your completed purchase order form, save a copy for your records and email or mail a copy to your supplier.



Use your Wise Business account to pay your supplier - and get paid for free using your local bank details for the US, UK, Eurozone, Hungary, Turkey, Australia or New Zealand. Simple.

Purchase order FAQs.

What is the difference between a purchase order and an invoice?

Why is a purchase order important?

Purchase order vs order form?

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Purchase order template

Create a purchase order and pay your suppliers with Wise.

Create your purchase order

Send your purchase order

Pay your suppliers with Wise

What is a purchase order form?

The world’s most international account.

Download your purchase order template in Excel.

How to create a purchase order?

Customize the purchase order spreadsheet.

Include the purchase details on your PO.

Save a backup copy of your file and send the purchase order to your vendor.

Pay and get paid using your Wise bank account details.

Purchase order FAQs.

Save time and money with Wise Business

More free online templates for businesses.