Free invoice generator.
Create an invoice online with our free invoice maker in moments.
Connect with customers around the world, with Wise. Receiving money internationally just got easier and cheaper thanks to the Wise Business account. Find out more.
How to create an invoice online.
1. Fill in your company and contact information, date and invoice number.
Create a professional first impression and make it easy for your client to see all your company and contact details. Using sequential invoice numbers also makes it easier to track and reconcile paperwork and payments.
2. Include line items with descriptions of billable work, and agreed rates.
Enter all the details of the work you’re invoicing. Add line by line details of billable work, including a clear description, piece or hourly rate, and quantity.
3. Add tax and calculate the amount due, noting payment terms.
Double check all your information, and add in other important payment details like the currency and requested payment deadline. Make sure you’ve included your full bank details so your customer can settle up.
4. Download your invoice as PDF.
You’re ready to download your completed document as a professional looking PDF, adding password protection if you need it. Send it to your client by email to get paid quicker.
5. Get paid using your Wise bank account details.
Get paid for free using your local bank details for the US, UK, Eurozone, Australia, New Zealand and more. Simple.
Money management made easy.
Do you work with customers, suppliers and employees abroad? Then it’s time to say goodbye to slow and costly international transfers and meet Wise Business.
With Wise, you can set up local account details in 10 major currencies and receive fee-free payments just like you would domestically.
Effortlessly pay international invoices, vendors, and employees. Send money in 54 currencies, to 80 countries — all with the real exchange rate. Check your account, move money, and manage transactions. All in one place.
Get these local account details.With Wise Business, you can get paid however you need. Give local account details to your customers for an easy, free way to get paid. 50% of payments are instant or arrive in an hour.
Get your own Transit and Institution Number, and Account Number.Get CAD account details
Key elements of an invoice.
Let’s look at the 10 key elements which are included in all professional invoices.
1. Header & logo
Adding a header which clearly identifies the document as an invoice can make it simpler to review your records, complete your accounts and submit tax filings. It also makes it easy for the customer to see the document is an invoice - which needs paying - as opposed to a quote or receipt which can look similar.
Use our free invoice creator to add a logo to make the invoice reflect your company brand and give it an even more professional look.
2. Invoice Number
Using a unique invoice number can help keep track of multiple invoices, and make reconciling your company accounts easier. You may also add a purchase order number to the invoice as another method of tracking your business activity.
3. Name and details of client
For your own records, when you create an invoice it’s important to add the name and contact details of your client. These contact details should include an address, phone number, and email address.
4. Company name and details
A professional invoice will include your business’s legal name and contact details like your address, phone number, and email.
This avoids confusion, and makes sure your customer will always know how to get in touch if they have any queries - or when they want to buy from you again.
5. Date of sending invoice
Add the date the invoice is sent - alongside the date that the payment is due. Your client will easily be able to see they’re dealing with the most recent payment request, and also double check when the money is due.
6. Description of goods sold or services rendered
Using a clear line by line description of the goods you’ve sold - or the services you’ve provided - is crucial to avoid confusion. Remember to add how many of each item was sold if relevant.
7. Cost per unit or product
Next, use the online invoice generator to enter the costs of each item sold, or the hourly rate agreed and the number of hours worked.
You should now have a clear description of exactly what you’re billing for - making it easier for your client to double check the details of the invoice can mean fewer queries and a faster payment.
8. Tax rates and fees
Enter the details of any tax, shipping and handling, or extra fees that apply to the goods or services provided.
You’ll also find the invoice creator offers a separate discount box if you’ve agreed any discounts with your customer in advance. Just add the details here to confirm the arrangement.
9. Total amount with currency
The invoice generator will calculate the total balance due from the line items entered. You’ll be able to review, check, and make amendments as needed, and change the currency as you wish.
10. Terms, conditions and payment instructions
Invoice terms can vary widely depending on your industry, company policy or history with the client. However, clarifying what’s been agreed, as well as the consequences of either party breaking this agreement is important to protect both the buyer and the seller. Penalties may include late fees or additional charges if an invoice is not settled on time, for example.
Benefits of the Wise online invoice generator.
Unlimited free invoices
Generate invoices for your clients for free. There’s no cap on how many invoices you can generate with our handy free invoice creator.
Get a printable PDF invoice
You can share or download a PDF of your invoice with the click of a button. This saves time compared to Excel and Word invoice templates, which can be cumbersome to export, or require you to check if your client can open files of a specific format.
Save time with our invoice maker.
The Wise free invoice generator is a simple way to save time and effort. Here’s how:
- Use a professionally designed template that's compatible with printers and mobile devices
- Organize your invoices in seconds
- Have a full overview of your business invoices
FAQ about creating an invoice.
What is an invoice?
An invoice is an itemized bill, issued by anyone selling goods or services. An invoice will detail the agreed prices or fees, and list out the products or services that have been provided. Upon receipt, the buyer will settle the invoice. Invoices have a practical purpose - making sure you get paid for goods or services you’ve provided a customer. They can also help to create a professional impression, and build client relationships, as well as acting as a legal record of sales made.
Can I edit my invoices?
Yes. Simply edit the information in our free invoice generator tool and add your own company logo to give a professional finish. Create your PDF invoice when you’re ready - and continue to edit your invoice with a PDF editor tool if you need to. You can also get a fully customizable solution by using our invoice templates which come in Google Docs, Google sheets, Word, Excel, PDF and Open Office formats.
Can I change the currency on the invoice?
Choose the currency you’re billing in by simply selecting it in the invoice maker. Then get paid into your Wise Business account to cut currency conversion fees and keep more of your hard earned cash.
Can I put my own logo on the invoice?
Yes, our free invoice maker lets you add your own company logo. Just select the logo box in the top right corner, and upload your logo or drag and drop it into place. Both JPG and PNG images are supported.
How do I send my invoice?
Create an invoice in our invoice generator and easily download a PDF copy. You can then attach it to your email or message to your client.
If you send a link to your customer, they can download or print the invoice from the link - with no need to wait for the mail to arrive.
Can I set up recurring invoices?
It’s not possible to set up recurring invoices at the moment. That’s because the invoice generator works separate from your Wise user account and no data is saved when you use it.
Can I create invoices in different languages?
At the moment the invoice generator only creates invoices in English.
However, we have great free invoice templates available in 6 different languages - English, French, German, Spanish, Japanese and Cantonese. Pick the language and the format you need and create an invoice in just a few moments.
Pick your perfect invoice template.
Looking for a slightly different look for your invoice? We’ve got you covered.
Want professional invoices in Excel which automatically calculate subtotals, totals and tax? Or maybe you’re after a fully customizable professional invoice template for Word, to be certain your client can easily open their bill on any device.
Check out the range of options we have available including different layouts and formats. Our free invoice templates are available in Word, Excel, Google Docs, Google sheets, PDF and Open Office - so you’re sure to find your perfect match.
Get paid faster. With Wise.
Open your local bank account details, connect with customers, suppliers and staff, and watch your business soar.