Invoice template UK
Create a free VAT or non-VAT invoice online for the United Kingdom using our invoice generator for the UK. Or download an invoice template in Excel or Word.
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How to create a UK invoice online.
1. Fill in your company and contact information, date and invoice number.
Create a professional first impression and make it easy for your client to see all your company and contact details. Using sequential invoice numbers also makes it easier to track and reconcile paperwork and payments.
2. Include line items with descriptions of billable work, and agreed rates.
Enter all the details of the work you’re invoicing. Add line by line details of billable work, including a clear description, piece or hourly rate, and quantity.
3. Add tax and calculate the amount due, noting payment terms.
In the tax field on the UK invoice maker you can choose to add the VAT or not. In the UK the VAT is 20%. Double check all your information, and add in other important payment details like the currency and requested payment deadline. Make sure you’ve included your full bank details so your customer can settle up.
4. Download your invoice as PDF.
You’re ready to download your completed document as a professional looking PDF, adding password protection if you need it. Send it to your client by email to get paid quicker.
5. Get paid using your Wise bank account details.
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Invoicing in the UK.
If you have a registered business you’ll need to make sure your invoicing process is compliant with the tax and other legislation in your home country. If you’re selling internationally, the rules in the country you’re selling to may also impact the information you must include in an invoice.
Different countries have slightly different rules about the information that must be captured in an invoice.
If you’re a UK registered business, or if you’re selling goods and services to the UK, you may need to register for VAT and provide VAT compliant invoices to customers. It’s also important to remember to offer either electronic or hard copy invoices every time you make a sale, and retain all transaction receipts.
Retain all invoices for at least 3 months so you can fulfil quarterly VAT reporting requirements. Hold on to all of your invoices, even if they were created in error, cancelled or charged back.
|UK Invoice Requirements|
Date of sale
Unique, sequential invoice number
Your VAT number
Your full address
Description of doods & services provided
Quantity of goods provided
Supply if different from invoice date
Net taxable value of the sale in sterling
Unit price of items supplied excluding VAT
Details of cash discounts excluding VAT
VAT rate & amount
Details of the transport of goods
UK VAT tax information on invoices.
The standard rate of VAT - which applies to most goods and services sold in the UK - is 20%. However, some categories of goods are subject to reduced rate VAT, which sits at 5%, and other goods and services benefit from a zero rate VAT. Items falling into the 5% bracket include children’s car seats, smoking cessation products and things connected to home energy and heating. The zero rate VAT applies to most essential food and drink, as well as some childrens goods.
As a business you’ll need to collect VAT from the customer at the point of sale, and then pass this on to HMRC when you file your VAT return. You’ll need to pay HMRC the VAT due on goods and services even if you don’t pass the cost of this tax on to your customers.
If you’re a distance seller in the UK you can register for UK VAT by sending form VAT 1A to HMRC at the following address:
VAT Registration Service
HM Revenue & Customs
Birch Street, Wolverhampton
Download a free UK invoice template.
Word Invoice template UK
Word documents are flexible, easy to customize, and can be opened on practically any computer.
Excel invoice template UK
Fill in your invoice template in Excel. Excel documents can automatically calculate subtotals, totals, tax and more.
VAT invoice template UK
Create your invoice with VAT. Download an invoice template to make your UK VAT invoice now.
FAQ about creating an invoice.
What is an invoice?
An invoice is an itemized bill, issued by anyone selling goods or services. An invoice will detail the agreed prices or fees, and list out the products or services that have been provided. Upon receipt, the buyer will settle the invoice. Invoices have a practical purpose - making sure you get paid for goods or services you’ve provided a customer. They can also help to create a professional impression, and build client relationships, as well as acting as a legal record of sales made.
Can I edit my UK invoices?
Yes. Simply edit the information in our free invoice generator tool and add your own company logo to give a professional finish. Create your PDF UK invoice when you’re ready - and continue to edit your invoice with a PDF editor tool if you need to. You can also get a fully customizable solution by using our invoice templates which come in Google Docs, Google sheets, Word, Excel, PDF and Open Office formats.
Can I change the currency on the invoice?
Choose the currency you’re billing in by simply selecting it in the UK invoice maker. Then get paid into your Wise Business account to cut currency conversion fees and keep more of your hard earned cash.
Can I put my own logo on the invoice?
Yes, our free invoice maker lets you add your own company logo. Just select the logo box in the top right corner, and upload your logo or drag and drop it into place. Both JPG and PNG images are supported.
How do I send my UK VAT/no VAT invoice?
Create an invoice in our invoice generator and easily download a PDF copy. You can then attach it to your email or message to your client.
If you send a link to your customer, they can download or print the invoice from the link - with no need to wait for the mail to arrive.
Can I set up recurring invoices?
It’s not possible to set up recurring invoices at the moment. That’s because the invoice generator works separate from your Wise user account and no data is saved when you use it.
Can I create invoices in different languages?
At the moment the invoice generator only creates invoices in English.
However, we have great free invoice templates available in 6 different languages - English, French, German, Spanish, Japanese and Cantonese. Pick the language and the format you need and create an invoice in just a few moments.
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