Zoho Expense Overview for UK Businesses

Paola Faben Oliveira
09.11.22
4 minute read

Zoho Expense is a potential solution if you’re looking for a way of managing expenses for your business. This expense management software helps you control your organisation's expenses.

Keep reading for more insight into what this product is, its features, and the potential to integrate it with your other business applications. You’ll discover the pros and cons of using Zoho Expense for your business and also how Wise Business Expense Cards can make your expense management effortless and help you save time.

wise-expense-cards

📝 Table of contents:

What is Zoho Expense?

Using the Zoho expense management solution makes tracking business expenses easier. The product automates the expense reporting process from start to finish.¹ This automation improves compliance, simplifies approvals, and allows the faster payment of reimbursements.

In more detail, Zoho expense:

  • Scans receipts and automatically converts them to expenses;
  • Reconciles corporate cards with expenses;
  • Ensures compliance with company policies;
  • Audits expense actions for fraud;
  • Allows you to create layered approval flows;
  • Makes it possible for you to delegate approval access.

Looking at a Zoho Expense review on Trustpilot, the product receives a 3.7 rating² out of 5, compared to a 1.7 rating³ for Zoho overall. These figures are based on a limited number of reviews. The feedback on Capterra⁴ is more positive, with 68% of users giving a 5-star rating for Zoho Expense and only 1% of users giving a 1-star rating.

Taking a closer look at the pros and cons⁵ of using this solution from Zoho shows the following:

✅ Pros:
  • A high level of customisation with the Enterprise level plan;
  • Impressive integration with a high number of other applications;
  • A simpler solution for employees to submit their expenses.
⛔️ Cons:
  • Expenses must be submitted with a report which can cause delays if a particular entry is problematic.

Overall, Zoho Expense simplifies expense management. The same applies to the Wise Expense Card. This card makes international spending, such as travel expenses, easier and more cost-effective. It allows you to manage employee expenses simply and cleanly, even when multiple currencies are involved.

Get started with Wise Business

Zoho Expense features

There’s a long list of Zoho Expense features⁶ that can benefit your business. These features include:

  • Account reconciliation
  • Accounting integration
  • Notifications and alerts
  • Control of approval processes
  • Approval workflow
  • Audit trail
  • Billing and invoicing
  • Compliance management
  • Corporate card
  • Credit card management
  • Customisation of fields and reports
  • Data import and export
  • Electronic payments
  • Expense claims and tracking
  • Detection of fraud
  • Mileage tracking
  • Access from a mobile device
  • Multi-currency, multi-language, and multi-location
  • Online booking
  • Project accounting
  • Reimbursement management
  • Reporting and statistics
  • Spend control
  • Travel management
  • Workflow management
  • Ability to create an expense report

Zoho Expense App

One prominent feature that makes this solution a popular choice for businesses is the Zoho Expense app. The app is available for both iOS and Android devices. So, your employees can easily manage their expenses using a smartphone. This smartphone use makes expense management simple on the move as well as in the office.

How much does Zoho Expense cost?

The system for Zoho Expense pricing⁷ is straightforward. Four different plans are tailored to suit various business needs, as you can see from the table below.

FreeStandardPremiumEnterprise
£0£2.50 per month for each active user (annual billing - minimum of 3 users)£4 per month for each active user (annual billing - minimum of 3 users)£6 per month for each active user (annual billing).
Business target:

Small businesses and freelancers that need to track expenses.

Business target:

Growing businesses that need to manage corporate cards and streamline expense management processes.

Business target:

Global businesses that have a high volume of expenses to manage, and need a powerful solution.

Business target:

Businesses that have complex needs, and need a high level of customisation.

Features:

Up to 3 users

5GB of storage for receipts

20 autoscans for receipts

Expenses in multiple currencies

Expenses for mileage

Expense tracking for customers and projects

Accounting integration

Features:

Everything in the free plan

Unlimited users

20 autoscans for receipts for each user

Corporate card reconciliation

Cash advances

Approval access delegation at multiple levels

Basic audit trail report

Features:

Everything in the standard plan

Unlimited autoscans for receipts

Travel requests

Purchase requests

Approvals at an advanced level

Per diem automation

Advanced levels of customisation

Features:

Everything in the premium plan

TMC/OTA integration

ERP integration

Single Sign On (SAML)

Services of a dedicated account manager

Advanced audit trail report

Zoho Expense integrations

If you’re seeking simplicity and convenience when managing your business expenses, Zoho Expense integrations⁸ are a significant plus point. The solution integrates with other Zoho products as well as numerous popular business tools, including:

  • Google Drive
  • Microsoft Excel
  • Slack
  • Microsoft 365
  • OneDrive
  • Evernote Teams
  • Quickbooks Online
  • Xero
  • Dropbox Business

This level of integration makes it easy for your business to manage expenses across your processes.

Manage expenses with Wise Business

Managing finances efficiently is essential to the smooth running of your company. Using a Wise Business Account allows you to carry out this vital task more easily. You get access to the Expense Card, which helps you to easily manage daily expenses for your employees, even for international transactions, and always using the mid-market exchange rate.

This way you can manage finances and expenses more conveniently, and save time to concentrate on the growth and performance of your business.

Register to Wise Business


In summary, using Zoho Expenses makes it easier to manage business expenses in your organisation. You can choose the plan that’s the perfect fit for your business based on the features you need. These features include account reconciliation, control of approval processes, expense tracking, and audit.

Choosing the right plan allows you to manage your expense process from start to finish. You can also integrate Zoho Expenses with other popular business applications to allow your business processes to flow seamlessly.


Sources:

  1. Zoho Expense | Software Reviews & Alternatives
  2. Zoho Expense Reviews
  3. Zoho Reviews | Read Customer Service Reviews of www.zoho.com
  4. Zoho Expense Pricing, Cost & Reviews - Capterra UK 2022
  5. Zoho Expense Review - Review 2019 - PCMag UK
  6. Zoho Expense Features & Capabilities | GetApp
  7. Pricing and feature comparison | Zoho Expense
  8. Zoho Expense Integrations | GetApp

Sources last checked at 08/11/2022


This publication is provided for general information purposes only and is not intended to cover every aspect of the topics with which it deals. It is not intended to amount to advice on which you should rely. You must obtain professional or specialist advice before taking, or refraining from, any action on the basis of the content in this publication. The information in this publication does not constitute legal, tax or other professional advice from TransferWise Limited or its affiliates. Prior results do not guarantee a similar outcome. We make no representations, warranties or guarantees, whether express or implied, that the content in the publication is accurate, complete or up to date.

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