How to Avoid Losing Money When Freelancing for International Clients

Doing freelance work for a client abroad? If so, this guest post by one of our customers, a freelance writer from Ireland, could help you avoid hidden charges and save you more than £10 for every £100 you earn. By Susan Connolly

Exchange Rates & Wishful Thinking

Although I do a lot of freelance work with clients in the UK, I live in Ireland and use euros. Unfortunately, my clients have no interest in being billed in a foreign currency.

When I first started to bill for my work in pounds, I used a quick fix to estimate my payout: (1) go to XE.com to check the most current rates, (2) plug in my payment figures, and (3) assume that I’d receive the amount shown.

Whoops, not even close.

Seeing the Difference

Let’s look at an example. So, today is invoicing day, and I’ve got two UK clients to bill--one for £100, and another for £1,000. How many euros should I actually expect to receive?

The exchange rate given by XE.com is £1 = €1.26507.

At this rate, £100 should get me €126.51, while £1,000 should get me €1,265.07.

Unfortunately, XE.com gives its quotes using the mid-market rate, but this is not even close to the rates that banks actually offer you. Even when a bank says that they don't charge a fee for foreign currency exchange, they're still making money by using an exchange rate that’s marked up substantially.

Let’s see how much I’ll actually receive in this example by looking at some popular currency transfer services:

PayPal: Honest, But Pricey

PayPal is at least transparent about how they calculate their “exchange rate,” which they describe as “the wholesale cost of foreign currency … plus a currency conversion fee.”

Yet finding out what that exchange rate actually is, however, requires you to do a bit of work. In fact, you can’t even estimate your payout without having an active account.

First, my client would send the invoiced amount of pounds sterling into my PayPal account. After this transfer,

• £100 becomes £96.40, £1,000 becomes £964.00**Note that no currency conversion has actually happened yet--the fees taken out so far are just service fees for the privilege of using PayPal. Next, I use PayPal’s “Balance Conversion” tool to see the results of the currency conversion.

• My £96.40 becomes €119.20, around €7 less than the €126.51 I was expecting. My £964.00 becomes €1,189.86, a whopping €75 less than the €1,265.07 I was expecting. PayPal’s not looking so friendly, after all.

International Bank Transfers – “Flat Fees” Lead to Flatter Wallets

According to a major high street bank (let's call them "Lloyds”), my freelance clients will have to pay a £10 fee to send me an online bank transfer under £5,000.

Not a good start, as there is already a £10 fee on each transfer before it hits my account. "Lloyds" will also use their own exchange rate.

Today, they quoted me a conversion of £1 = €1.23724. That means, after taking away the £10 fee:

• My “£100” (now £90) becomes €111.35. My “£1,000” (now £990) becomes €1224.87. What does all of this mean for my fees and my income? Take a look at the tables below and you’ll see why I’ve been kicking myself: I’ve been losing up to 12% on smaller invoices, and almost 6% on larger sums--and that’s a lot of money.

Wise: Why Didn’t I Find You Earlier?

Unlike these other services, Wise actually uses the mid-market rate in their conversion. Also, their fee is clearly presented and very easy to understand: it's £2 for amounts of £400 and under. If I'm moving more money than that, they charge a 0.5% fee.

With Transferwise, my international payments get far closer to what I was lead to expect by looking at the mid-market rates on XE.com.

• £100 gets me €123.98

• £1,000 gets me €1,258.74

Plus, even though my home bank account is in euro, I could've saved myself all the trouble by directly getting paid the amount in pounds to my Wise borderless sterling account.

Once I signed up for my Wise multi-currency borderless account and got verified online, I was all set. I just generated local UK bank details in one click so my clients could pay me locally.

I got so much control back. Once the exchange rate was right, for a small fee I could either transfer the sterling from my borderless account straight to my home bank account, or switch the pounds for euros inside my borderless account and kept it there to spend at will.

The Real Cost of Currency Transfer (Or, How Much Money I’ve Thrown Away...)

Three Vital Takeaways

1) Always Look At The Numbers Carefully:
Fees aside, exchange rates are incredibly important in deciding how much to charge for your services. I was throwing money away by not properly considering them in my pricing.

2) Whenever Possible, Bill Big:
Generally, the lower the amount of a single invoice, the bigger the hit from exchange rates and fees. That's due to charging of flat fees during the exchange process. If you’re billing a client weekly, try to switch to monthly invoices. For small batch and occasional jobs, increase your rate accordingly. You can also create and send your invoices by using our invoice generator or downloadable free invoice templates.

3) Use Wise Business:
As you can see, Wise crushes the other options for both amounts, maximising my income and giving me more money to play around with at home. There’s no doubt about it: freelancing can be an awesome way to work. But you can get in trouble quickly if you don’t pay attention to your bottom line. Don’t make the same mistakes I did--weigh your money transfer options carefully.

What are some of your biggest freelancing blunders? Help the community by posting below so we can learn from your mistakes!