Best invoice app: Top 10 best paid and free invoice apps for business

Panna Kemenes

If you run your own business, you’ll know that invoicing can be a pain.

Having customers in different countries can complicate things further, as currency conversion can be both costly and time-consuming.

It doesn’t have to be that way, though. If your goal is to streamline the way you manage your finances, an invoicing app is a solution worth considering.

With the invoicing apps in this guide, going through the invoicing process can be a breeze. Not only can the best invoice apps save you time, but they can also help you maintain a professional presence.

Get your free invoice template from Wise

📝 Table of contents
This piece has been written in collaboration with Esther Friedberg Karp, an esteemed bookkeeper and QuickBooks ProAdvisor.

Best invoice app - Top 10 list

Finding the right invoice app for your business can make a world of difference.

The best invoicing app for you will depend on your business needs, since the best invoice app for small businesses might be different from the best invoice app for iPhones, for example.

This list of the 10 best invoice apps will cover features and functionality, as well as what customers have to say about them.

Top ten invoice apps summary
Connect your Wise Business account to invoice apps such as QuickBooks and Xero, to keep track of your payments and add USD account details to your invoice.

QuickBooks Online mobile app

PriceGreat for
Free to download for all paid QuickBooks Online subscriptions. Five pricing plans ranging from $15 per month to $180 per month.¹Variety of pricing plans based on business size.

Once you choose a paid QuickBooks Online subscription, the QuickBooks app is free to download.

With the QuickBooks Online app, you can enter transactions, record expenses, invoice customers, and send reports from your phone. Data is backed up to the cloud. This means you can access your data across all your devices.²

All the features you can use in the QuickBooks Online Simple Start subscription can also be found in the app.

However, you won't find the additional features included in the QuickBooks Online Essentials, Plus, and Advanced plans. This includes certain functions such as journal entries, time tracking, and credit memos.

Importantly, you won’t be able to use the multicurrency feature, which helps you track transactions in different currencies. This is a really handy feature for international invoices.

Connect QuickBooks and Wise:
Save time on reconciliation

ProsCons
  • Cloud-stored data for anywhere, anytime access
  • Bank-level security
  • Integrated apps to allow for workflow automation
  • You can sync with your online bank for bank and credit card accounts
  • Limited number of users
  • Mobile app has functionality limitations
  • The product is regularly updated, making it difficult to learn for some
  • Customization of invoice templates is limited

Reviews from the App store (where the app can be downloaded from) give Quickbooks a score of 4.7 out of 5.³

Reviews from Trustpilot (an independent user review site) give Quickbooks a score of 4.5 out of 5.⁴

Users highlighted the ease of use as one of the biggest draws of the QuickBooks app, while negative reviews were based around the lack of customization for the invoices.

💡 Top tips from QuickBooks ProAdvisor, Esther Friedberg Karp
    With multicurrency turned on and with customers assigned a specific currency, there is no doubt on the invoice as to the expected amount and currency of payment.
    For example, US customers will see an invoice indicating "USD" before the total due. Canadian customers will see an invoice indicating "CAD" before the total due.
    For this reason, it’s worth using the app as a tool alongside your full subscription, so you can make the most of the features. Especially if you have the QuickBooks Online Essentials, Plus, or Advanced plan.

FreshBooks app

PriceGreat for
Free to download, works with FreshBooks account. Three pricing plans ranging from $15 per month to $50 per month, plus a custom pricing plan.⁵Invoice customization, with features such as adding a company logo.

FreshBooks is designed primarily for small business owners, with a focus on invoice customization.

There are three standard pricing plans according to business size and an additional custom pricing plan for those with unique needs.

With this software, you can send the invoice as a paper copy or digitally and even include your company logo on it.

ProsCons
  • Customize your invoices with a logo
  • Offers a custom pricing plan
  • Award-winning customer service
  • Some users believe the latest UI update changed the app for the worse
  • Fewer features than other apps like QuickBooks

Reviews from the App store give a score of 4.8 out of 5.⁶

Reviews from Trustpilot store give a score of 4.1 out of 5.⁷

Positive features mentioned include the outstanding customer support, which has won awards. Negative reviews focussed on the latest UI update and how some believed it changed the app for the worse.

Zoho Invoice app

PriceGreat for
Free⁸Invoicing with software free of charge.

Zoho Invoice is one of the few invoice apps that provides a free option, so it’s worth checking out if you want to try out the software, or you have a low budget.

Invoices with the app are easy to create and quick to set up, making it a good option for invoicing on the go.

ProsCons
  • Offers a free plan for businesses with fewer than five clients
  • Easy to create invoices
  • Available on iOS, Android, and Microsoft
  • The mobile apps don’t have all the features of the desktop version
  • Lack of customization options

Reviews from the App store give a score of 4.8 out of 5.⁹

Reviews from Trustpilot store give a score of 3.3 out of 5 (this rating is taken from a single customer review).¹⁰

The most frequently mentioned highlight of this app is how accessible and affordable it is for small businesses. Some negative reviews mentioned that customization was complex.

Invoicely app

PriceGreat for
Free app download. Free subscription with up to five monthly invoices, 9.99 for the basic plan.¹¹Simple startup companies with very few clients and sales invoices.

Invoicely offers users a free plan that allows users to send five invoices.

With Invoicely, you can accept credit card payments through various methods like Stripe and PayPal. You can also track time, expenses, and mileage all in one place.

ProsCons
  • You get access to some customized branding on invoices with the basic plan
  • The free plan lacks advanced features
  • It doesn’t have many invoice templates

Reviews from the App store give a score of 4.6 out of 5.¹²

Reviews from Trustpilot store give a score of 3.3 out of 5.¹³

Customers seem to love the cost-effectiveness of the app, but some pointed out that the free version of the app lacks a lot of useful features.

Wave Invoicing

PriceGreat for
Free¹⁴Tracking all of your business’ finances using balance sheets, cash flow statements, and income statements.

Wave is a unique invoice app in that it’s completely free to use. There is no premium plan, and the free plan includes all the features you’d expect in a paid service.

It’s useful for dealing with your company’s finances through everything from balance sheets to income statements.

ProsCons
  • Free to use
  • Allows for creating and sending invoices in any currency
  • It offers several key finance-tracking features
  • It doesn’t account for currency conversion when dealing with international clients

Reviews from the App store give a score of 4.6 out of 5.¹⁵

Reviews from Trustpilot store give a score of 1.7 out of 5.¹⁶

Positive reviews highlight the useful financial features of the app, but some customers express frustration over funds from customers being held up at times.

InvoiceNinja app

PriceGreat for
Pricing ranges from free to paid tiers¹⁷Getting a feature-loaded free app, including everything from branded invoices to time tracking.

Another app with a comprehensive free plan, InvoiceNinja, is a great option if you don’t want to spend a dime but still want advanced features such as branded invoices.

The pro plan removes the InvoiceNinja watermark on invoices and adds a slew of extra features such as a custom InvoiceNinja URL customers can use to pay the invoices.

ProsCons
  • Free option
  • Allows for creating and sending invoices in any currency
  • It offers several key finance-tracking features
  • It doesn’t account for currency conversion when dealing with international clients

Reviews from the App store give a score of 4.7 out of 5.¹⁸

Reviews from Trustpilot store give a score of 3.7 out of 5 (this rating is based on a single review).¹⁹

Positive reviews highlight the abundance of useful finance-tracking features, while negative reviews focus on the interface that some say isn’t intuitive.

Invoice Simple

PriceGreat for
Free, though in-app purchases are available.²⁰Creating fully customizable invoices for free.

Invoice Simple allows users to create fully customized invoices for free through the mobile app.

The app provides everything from invoice tracking to itemization and working with multiple currencies.

ProsCons
  • The free app allows you to create fully customized invoices
  • You can send invoices in different currencies
  • Some users claim the invoices are small and can be hard to read

Reviews from the App store give a score of 4.9 out of 5.²¹

Reviews from Trustpilot store give a score of 3.1 out of 5.²²

Many users seem to love the simplicity of the service and the customization options, while others express dissatisfaction with the small invoices that can be hard to read.

Xero app

PriceGreat for
Free to download app, but works with Xero subscription. Three pricing plans ranging from $11 per month to $62 per month.²³Beginners, as the app has built-in video tutorials to guide you through the process.

Xero is a customer-friendly invoice app that provides easy-to-follow video tutorials within the software to guide you along the way.

It boasts many advanced features and even lets customers change the UI and work alongside their accountant within the app.

You can also sync up your Wise Business account with Xero to keep track of international payments in multiple currencies.

ProsCons
  • Easy to use for beginners with built-in tutorials
  • Many advanced features
  • Allows you to import your data from other software such as QuickBooks
  • You can automate invoice reminders
  • Multi-currency support is only available with the most expensive plan

Reviews from the App store give a score of 4.7 out of 5.²⁴

Reviews from Trustpilot store give a score of 4.1 out of 5.²⁵

Some reviews focus on the abundance of advanced features, such as being able to collaborate with your accountant in the app.

Other reviews suggest that even though there are tutorials, it takes a while to learn how to use the app.

Agiled app

PriceGreat for
Four pricing plans ranging from $7 to $79 per month.²⁶Setting up recurring invoices for your clients with professional-looking templates.

Agiled is a good choice if you’re looking for a professional-looking invoice template that you can have sent to your customers automatically at regular intervals.

There are several business-centric features such as creating proposals and contracts and managing projects.

ProsCons
  • Set up recurring invoices
  • You can manage other aspects of your business such as creating contracts
  • The app can be tricky to navigate

Agiled doesn’t yet have an App store rating.

Reviews from Trustpilot store give a score of 4.8 out of 5.²⁷

One of the main positives highlighted is the business-centric features, while a commonly-reported con is that the app can be hard to use.

Hurdlr Pro app

PriceGreat for
$16.67/mo. Billed annually. Only the Pro paid plan includes invoicing.²⁸Freelancers and small business owners looking to streamline their invoicing process.

Hurdlr Pro focuses on the freelancer, contractor, and small business owner with features intended to streamline the invoice process.

There aren’t many fancy features, but this app promises to speed up the process and make sure it goes down without a hitch.

ProsCons
  • Lacks personal finance functionality

Reviews from the App store give a score of 4.7 out of 5.²⁹

There are no reviews from Trustpilot, but G2 reviews give a score of 4.3 out of 5 (from 6 reviews).³⁰

Some users love how the app makes it easy to track mileage and expenses, while others point out that there aren’t many personal finance tools.

Best invoice app

What is the best free invoice app?

As mentioned before, the best app will depend on what features you need. Luckily, with free versions, you can always download and test a few of them.

Bearing that in mind, here are the free invoice apps we covered in this guide, and what each has to offer. Whether you’re looking for the best free invoice app for Android, iOS, or another platform, you’ll find it here.

1. Wave Invoicing - Free and offers many finance-centric features such as income statements and balance sheets.

2. Zoho - Free with five or fewer customers and has an accessible interface that’s easy to navigate.

3. InvoiceNinja - Free for up to 50 clients yet still includes advanced features like personalized branding.

4. Invoice Simple - Free with in-app purchases and lets you create fully customized invoices.

🧐 Need more information on invoices? Check out the guide to what invoices are.

Track your bills automatically with QuickBooks and Wise

If you have international bills to pay, not only can you pay them at the real mid-market rate with Wise, but now you can also sync Wise with QuickBooks.

  • You can see your unpaid bills in real time and pay them seamlessly from your ‘Bills’ page on Wise.
  • Your bill payments and any other Wise transactions will be synced, matched and categorised in QuickBooks for simple reconciliation.
  • Once connected, all bills you create in QuickBooks Online will automatically sync in real time to Wise, where you can choose which ones to pay.
  • All bill payments you make with Wise will be matched to the original bill in QuickBooks. They'll also be categorized into the right accounts. If no bill is found, each payment will simply be added as an Expense.

Sound amazing? See for yourself how much time and hassle you can save.

Open a Wise Business account in minutes

Wise Business makes international payments easy. You can set up local account details in 10 major currencies, to pay and get paid like a local. This can help you get paid faster.

You can also create a multi-currency account that can store up to 54 currencies. You can see all your currencies in one place and easily move money between them when you need to make international payments.

🧐 Haven’t found the best invoice app for you yet? Give these free invoicing templates a go the next time you need to send an invoice. When it’s time to get paid, receive money internationally for free with a Wise Business account.
💡 For all you need to know about invoices, don't forget to read and bookmark the ultimate guide to invoicing from Wise!

invoices-receive-in-10-currencies

Image
    Esther Friedberg Karp, MBA, is an internationally-renowned trainer, writer, business consultant, and speaker with advanced certifications in both QuickBooks Desktop and QuickBooks Online.
    She has been named twice to the list of Insightful Accountant’s Top 10 QuickBooks ProAdvisors worldwide, with the titles “Top International ProAdvisor” and “Top Trainer/Writer ProAdvisor.”
Sources:
  1. QuickBooks® Online Pricing
  2. QuickBooks Online mobile app
  3. App store review: Quickbooks
  4. Intuit QuickBooks Reviews
  5. FreshBooks Pricing, Lite, Plus and Premium Packages
  6. FreshBooks Accounting on the App Store
  7. FreshBooks Reviews
  8. Zoho pricing
  9. Zoho Invoice - Invoicing App on the App Store
  10. Zoho Invoice Reviews
  11. Pricing Plans - invoicely
  12. Invoicely on the App Store
  13. Invoicely Reviews
  14. Wave Pricing - Wave Financial
  15. App store: Wave reviews
  16. Wave HQ Reviews
  17. Invoice Ninja Pricing Plans
  18. Invoice Ninja on the App Store
  19. Invoice Ninja Reviews
  20. Free, Easy to Use Mobile Invoice App - Invoice Simple
  21. Invoice Simple, Estimate Maker on the App Store
  22. Invoice Simple Reviews
  23. Pricing Plans - Xero
  24. Xero Accounting on the App Store
  25. Xero Reviews
  26. Pricing - Agile
  27. Agiled Reviews
  28. Hurdlr Pricing and Plans
  29. Hurdlr Mileage, Expenses & Tax v App Store
  30. Hurdlr Reviews 2021: Details, Pricing, & Features

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