Business

How to Create an Invoice in NetSuite: Easy Guide

Panna Kemenes

30.11.23 (updated more than 1 year ago)

Read time 3 minutes

Creating invoices for your small business doesn’t have to be complicated. There are plenty of tools that can help you generate invoices online. Moreover, many companies offer these templates for free.

This article will walk you through some of the features of NetSuite and show you how to create an invoice in NetSuite.

How to Create an Invoice in NetSuite: Step-by-Step

It is relatively easy to create a NetSuite invoice. If you want to know how to create an invoice in NetSuite, you can begin by going to billing, clicking on sales, and then clicking create invoices.

(Billing>Sales>Create invoices)

You can then complete the following steps under the primary information section:

Choose the invoice form that you want under the customer form field
Enter other primary information such as the invoice number, name of the customer, and project
Enter the start date, end date, and due date
Enter the customer purchase order (PO) number under the PO field
Create a memo to identify this information

After this, you need to complete the following steps under sales information:

Choose a sales representative
Select the opportunity under the opportunity tab
Check exclude commissions if you want to exclude this transaction when calculating commissions
Select the lead source for this sale
Edit the partner under this field
Go to classification, and then select a department, class, or location associated with this invoice

After these steps have been completed, your NetSuite invoice will be set up correctly.

🔍 More in this article:
How to Create an Invoice from a Progress Sales Order in NetSuite How to Bulk Invoice Customers in NetSuite How to Bill or Invoice a Sales Order in NetSuite Create Invoices Easily with Wise Business

How to Create an Invoice from a Progress Sales Order in NetSuite

Sometimes businesses use progress sales orders to gradually bill for projects over time.

You can follow these steps to create an invoice from a progress sales order in Netsuite:

Go to the customers section, click on sales, and then click on fulfil orders

(Customers>Sales>Fulfil orders)

Select the customer that you want to invoice
Create an invoice date
Click bill after you have all of this information
Select standard progress invoice, which is in the customer form field under primary information
Select the line of the invoice that you would like to change
Enter the percentage completed under the current % field
Click done
Click save

How to Bulk Invoice Customers in NetSuite

If you want to bulk invoice customers in NetSuite, you can follow these steps:

Go to billing, click on sales, and then select invoice billable customers

(Billing>Sales>Invoice billable customers)

Enter the invoice date for all invoices
Choose the accounts receivable account from the account list
Select the respect customer preference option if you want to use the customers’ default method
Select the form you want to use from the form list
Choose whether you want to print, email, or fax the form. You can select the respect customer preference option, if relevant.
Filter transactions by checking certain boxes, such as the expenses, items, or time boxes
Check the charge box for invoices that you want to charge
Select credit card approved for any payments that occurred outside of NetSuite
Select the show invoices box to display a list of the relevant invoices
Use the Bill Date field to filter these invoices by the appropriate date
Select the correct invoices
Click submit

It is crucial to note that all orders must be fully processed if you use this method.

How to Bill or Invoice a Sales Order in NetSuite

When you bill or invoice a sales order, it creates a record that shows that the customer owes you money. Below are the steps that show you how to create an invoice from a sales order in NetSuite.

If you want to bill or invoice a sales order in NetSuite, it depends on whether you use advanced shipping:

Without advanced shipping: You can use only one transaction to fulfil and bill orders.
With advanced shipping: You use separate transactions to fulfil and bill orders. After you fulfil the order and show it has shipped, you can create a bill for the shipped item. After this you can create an invoice.

To bill orders, you need to fulfil part or all of a sales order and then create an invoice or cash sale. However, you can’t use bulk billing order if you use a partially processed order.

Create Invoices Easily with Wise Business

If you need a quick and reliable solution to generate invoices for your business, they try the free Invoice templates or invoice generator from Wise Business.

Wise is not a bank, but a Money Services Business (MSB) provider and a smart alternative to banks. The Wise Business account is designed with international business in mind, and makes it easy to send, hold, and manage business funds in 40+ currencies.

You can also get 9 major currency account details for a one-off fee to receive overseas invoice payments like a local. This makes international invoicing much easier for your business, as you can simply add the local account details and get paid in one click. It also makes it easier for customers to pay you in their local currency, which can speed up the payment time.

Save time & money
with Wise Business

Read the guide on how to write invoices next!

Sources:

All sources checked November 30, 2023.

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